Whistleblower Policy
This Privacy Policy outlines how we collect, use, disclose, and protect information related to whistleblowers who report concerns or misconduct within our organization. We are committed to maintaining the confidentiality and security of whistleblowers’ personal information and ensuring that their identities are protected.
Information We Collect:
- Whistleblower Information: When you submit a report through our Whistleblower Policy, we may collect personal information such as your name, contact information, and details of the concern or misconduct you are reporting.
- Incident Details: We may collect additional information related to the reported incident, including dates, times, locations, and individuals involved.
- Supporting Evidence: You may choose to provide supporting documentation or evidence to substantiate your report, which we will handle with the utmost confidentiality.
How We Use Whistleblower Information:
- Investigation and Response: We use the information provided in whistleblower reports to investigate allegations of misconduct or unethical behavior within our organization. We may share this information with designated individuals or departments involved in the investigation process.
- Confidentiality: We maintain strict confidentiality regarding whistleblower identities and information, except where disclosure is necessary for investigation purposes or required by law.
- Protection Against Retaliation: We take measures to protect whistleblowers from retaliation or adverse actions as a result of their reports. Any attempts to retaliate against whistleblowers will be addressed promptly and appropriately.
Information Sharing and Disclosure:
We do not disclose whistleblower information to third parties unless required by law or necessary for the investigation process. We may share information internally with authorized individuals or departments involved in handling whistleblower reports and investigations.
Data Security:
We implement robust security measures to protect whistleblower information from unauthorized access, disclosure, alteration, or destruction. Access to this information is restricted to authorized personnel only, and strict confidentiality protocols are followed.
Retention of Whistleblower Information:
We retain whistleblower information for as long as necessary to fulfill the purposes outlined in this Privacy Policy and comply with legal requirements. After the completion of investigations, we may anonymize or securely dispose of whistleblower information, unless retention is required for legal or regulatory purposes.
Your Rights and Confidentiality:
- Confidentiality: We respect the confidentiality of whistleblowers and protect their identities to the fullest extent possible, except where disclosure is necessary for investigation purposes or required by law.
- Access and Updates: Whistleblowers may request access to their own information submitted through the Whistleblower Policy and request updates or corrections if necessary.
Changes to This Privacy Policy:
We reserve the right to update or modify this Privacy Policy as needed. Any material changes will be communicated through our website or other appropriate channels. Continued use of our Whistleblower Policy indicates acceptance of the revised Privacy Policy.
Contact Us:
If you have any questions, concerns, or requests regarding this Privacy Policy or our Whistleblower Policy, please contact us at infopromotermarketing.hu.
This Privacy Policy was last updated on 19-03-2024.